Team development (3rd of 7 executing phase process)

The project manager must enhance the team to function as a coordinated unit. This is critical on uncertain projects, such as risky research and development (R&D) project. It is necessary to develop each person in both managerial and technical areas.

Inputs

Tools and Techniques

Outputs

  • Project staff

  • Project plan

  • Staffing management plan

  • Performance reports

  • External feedback.

  • Team-building activities

  • General management skills

  • Reward & recognition system

  • Collocation

  • Training

  • Performance improvements

  • Input for performance appraisals

Inputs

  • Project staff – It is an output of Staff Acquisition process, where it is project staff assigned. The key is that particular skill sets for individuals and the team are available to support the project.

  • Project plan – incorporates the integrated documents that provide the baseline for controlling changes.

  • Staffing management plan – It is the main Organizational planning output. It describes when and how HR will join and leave the project team. Resource histograms that show resource requirements, their usage, and availability along a timeline are often incorporated into the staff management plan. It is part of the project plan.

  • Performance reports – alert the project team to issues that can cause problems in the future. Status reports describe the project’s current standings. Progress reports describe the team’s accomplishments.

  • External feedback – criticism from outside the project helps the project team make periodic measures of performance.

Tools and techniques

  • Team-building activities – any actions that improve team performance.

  • General management skills – include leadership, communication, negotiation skills, problem solving, and influencing the organization.

  • Reward and recognition system – motivates people through intrinsic factors like responsibility, promotions, and achievement, as well as extrinsic factors like pay raise, and working conditions. If rewards are given in a timely and public manner, they promote desired behavior.

  • Collocation – Despite the fact that various communications technologies can bring people together easily, it is still generally a good idea to places team members in the same physical location. It can help to develop the team.

  • Training – it help to enhance team skills, knowledge, and capabilities. Training costs need to be considered in developing the project.

Outputs

  • Performance improvements – includes anything that improves individual skills, enhances the ability of the team to function as a team, or identifies more efficient methods of working.

  • Input for performance appraisals – comprises evaluations of each staff member’s contribution to the project. Project manager can use periodic evaluations and/or annual performance reviews according to the organization’s HR policy.